Updated 22 August 2022
We take a proactive approach to user privacy and to ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to General Data Protection Regulation 2016/679 (EU) laws and requirements for user privacy.
This data protection and privacy statement is to inform you about how we process your personal data.
ITMA Services NV, as well as its subsidiary, ITMA Services Pte Ltd (collectively referred to as “ITMA Services”) is the Organiser of ITMA (Exhibition), ITMA-related platforms (online and offline) and ITMA-related events, with address at A Reyerslaan 80, 1030, Brussels, Belgium. Both companies act as joint controllers of your personal data as described in 2016/679 (EU).
ITMA Services employs vendors to provide registration and other services pertaining to your service requests and to disseminate materials, information and marketing collaterals. With those vendors, data processing agreements have been finalised as described in 2016/679 (EU).
We collect, store and process the information you provide us with for the following purposes:
Data supplied by you
ITMA collects the data you supply to us for example upon registering to any of our events, online platform, ITMAnetwork or e-newsletters. Data collected is for example your coordinates.
Via the website and online platform
We offer services for registered users. The registration processes for those services involve the creation of user accounts.
We may use the information submitted to answer any questions or queries you may have submitted and to complete the services you requested for.
We may use the information to improve your user experience and inform you about further developments of our services and products that might be of interest to you.
Your data will be stored and processed for a period of 10 years:
The personal data of the prospect that has not been interacting with ITMA (such as renewal of consent or not subscribing to ITMA branded events), shall be stored for 4 years or by the next ITMA Europe edition whichever is later and thereafter your personal data shall be deleted.
We store your personal data on protected servers. Server access is restricted to a small group of authorised persons empowered to administer the technical, commercial and content-related aspects of the server.
User contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required. Every effort has been made to ensure a safe and secure form to email submission process but users using such processes are advised that they do so at their own risk.
We assure you that you can:
As our personalised service relies on processing personal data which you have provided, therefore, if you revoke your consent, we may not be able to provide a personalised service.
You can exercise your data protection rights by informing the data controller through the address: [email protected], and proving your identity. You can at any time unsubscribe from our updates or promotional materials by clicking on the unsubscribe button in the digital promotional materials. You can also file any claim or request related to your data protection rights with the relevant data protection authority.
Belgian law is applicable to our website, this policy and disputes that may arise with regard to these. In the event of a dispute, only the courts of Belgium shall have jurisdiction.
We reserve our right to change our Privacy Notice from time to time. Changes will be posted on the website. We encourage users and subscribers to frequently check this page. By accessing the website or using the service after we make any changes to this Privacy Notice, you accept those changes. Please be aware that, to the extent permitted by applicable law, our use of the information is governed by the Privacy Notice in effect at the time we collect the information.
If you have questions, suggestions or comments regarding data protection and the disclosure of personal data to third parties, they should be sent via email to ITMA Services at: [email protected] or send it to A Reyerslaan 80, 1030, Brussels, Belgium.
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